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Host Location F.A.Q.

How much does it cost me to be an Host Location?

Nothing.  Zero. Zip.  Zilch.

OWL Suites never charges Host Locations to join OWLS, nor for OWLS to list and market your space.  If/when you agree to host an OWLS Member, OWLS will collect the monthly Member fee from all Members you host, and will pay you a Hosting Fee (per the Hosting Agreement) equal to 85% of the Member Fees OWL Suites receives for all Members you host.

How does my firm make money $$ ?

OWL Suites will market your space to our Members and handle all administrative and billing matters.  AT NO COST TO YOU.

If/when you agree to host a Member, you receive a “Hosting Fee” pursuant to the Host Location Agreement with OWL Suites that is equal to up to 85% of the monthly Member Fees received by OWL Suites from the Members you host.

In addition, if you refer a new Host Location to OWL Suites, you receive a % of the monthly Member Fees received by OWL Suites from all the Members hosted by the referred Host Location for an entire year.

Other ways you can make money from hosting can include providing Ancillary Services, as well as via referrals for legal work received from the lawyer Members the you host.

These revenue options are described in the Host Location Agreement.

How does OWL Suites make money?

OWL Suites never charges Host Locations to join OWLS, nor for OWLS to list and market your space.

If/when you agree to host an OWLS Member, OWLS will collect the monthly Member fee from all Members you host, and will pay you a Hosting Fee (per the Host Location Agreement) equal to up to 85% of the Member Fees OWL Suites receives for all Members you host.

OWL Suites keeps the rest (less any referral fees payable, etc.) as its program fee, and to cover marketing and administrative expenses.

What about Liability?

Hosting Members should not create any special or novel legal liability.

OWL Suites did not invent office sharing – which has been around for ages.   Executive suites, law firm subleases, and other office-sharing environments are commonplace in the legal community.

OWL Suites merely has created a marketplace for connecting attorneys in need of space with firms having excess space and capacity.  OWL Suites also manages all administrative and financial aspects of the member hosting as a convenience to both Members and Host Locations.

In fact, the OWL Suites system and structure likely are more deliberate and protective than most of the informal office sharing arrangements that currently exist between many attorney and law firms.

That said, OWL Suites reminds Members and Host Locations to comply with all applicable laws, agreements, and their respective professional responsibility requirements (e.g., protecting confidentiality and ensuring clients are aware of the separation between Members/Host Location legal practices, etc.)

Typical commercial insurance (already required by most Host Location leases) should cover most potential property damage and personal injury matters, although Members are encouraged to obtain their own insurance coverage for their property.  Host Locations should contact their professional liability insurance carrier to ensure they are aware that the Host Location will be hosting attorney Members in their space, so coverage adjustments (if any) can be made.

 

NOTE:  This is not legal advice.  Host Locations should review their leases and all OWLS-related agreements and transactions with their own legal counsel, and discuss insurance coverage matters with their carriers.

 

 

How do become an OWLS "Host Location"?

Getting started as a Host Location is easy.

First, Register to be a Host Location.

Then, you can Submit a Listing, or Contact OWLS for help getting your space posted on the site.

 

 

 

How do I post my space as available?

Host Locations can provide information regarding your available space via this site here:  Submit a Listing.

OR, you can contact OWLS and we’ll take the information and post the space on the site for you.

Just call 888-869-OWLS or email us at contact@owlsuites.com

What info does OWL Suites need to list my space?

 

Complete listings will contain all relevant information about the space and amenities you agree to offer to OWL Suites members that you host.

Space information should include square footage of any offices, whether they are furnished, parking information, etc.  Photos are also very important – they make the space much more marketable.  You should also let OWL Suites know if you plan to make office equipment such as copiers available, as well as the typical working hours of your front desk staff (if any).

Of course, any information not readily available can always be provided later.

We make it easy to provide information regarding your available space via a Fill-In-the-Blank online firm on this site here:  Submit a Listing.

OR, you can contact OWLS and we’ll take the information and post the space on the site for you.

Just call 888-869-OWLS or email us at contact@owlsuites.com

Will my firm name and office address be listed on the OWL Suites site?

No.  Your law firm will not be listed on the site, and neither will any suite or floor number.  For location purposes, we do need to list the street address.

Only after a prospect that has been screened and a tour is scheduled will the firm name and details such as suite number be revealed to the prospect.

 

 

 

What are my obligations as a Host Location?

Host Locations agree to abide by the terms of the Host Location Agreement, as well as the terms of any Member Hosting Agreements you sign.

There is no long-term commitment.  Host Locations can quit at anytime – unless they are in the middle of a Member Hosting Agreement.

Why Not Sublease my Space?

OWLS does not lease property, and the Member agreement signed by members and Host Locations is a service agreement; it does not create a landlord-tenant relationship.

There are many reasons why OWLS has structured the Member-OWLS-Host Location arrangement this way.  First, subleases may implicate certain provisions of the Host Location’s lease with its landlord (such as notice/approval requirements, sharing revenue, etc.).  Second, the service agreement relationship better reflects the actual relationship and services being provided to OWLS Members by OWLS and Host Locations.

NOTE:  This is not legal advice.  Host Locations should review their leases and all OWLS-related agreements with their own legal counsel to ensure that hosting a Member will not cause a breach of their lease or any other Host Location agreements.

Why use OWL Suites (and not just try to fill the space, myself?)

Law firms should have one main business:  the practice of law.  Marketing excess office space – and then managing the agreements and bookkeeping – takes time and money.

OWL Suites is in the business of marketing space, and can leverage our powerful network and online tools to increase the visibility of your space.  This will translate into more and better prospects – and likely will allow you to get more $$ for your space.   (In fact, we expect the extra $$ you can receive via our marketing will more than cover the nominal fee we charge Members).

Because this is our primary business, we can include your space as part of our marketing channels and campaigns, can have all parties sign standard agreements to better protect you, and relieve you of the burden of collection and bookkeeping.

All at no cost to you!

Although you can’t “poach” from OWL Suite members or precepts, becoming an OWL Suite Host Location does not prevent you from filing space on your own, and handling your own contracts and payments – completely outside of the OWL Suite program.

Yes, you can fill your excess space, yourself – but why would you, when OWL Suites makes it so easy?

What is OWL Suites' role in all this?

We take all the marketing and administrative burden of filling your excess space.

OWL Suites makes work and meeting space (and related resources and equipment) available to its attorney members at various Host Locations throughout the United States.

OWLS provides Host Locations listings via the www.owlsuites.com site (To review available Host Locations, Browse Locations.)

OWL Suites also coordinates tours, handles all agreements and administration of the member hosting.  OWL Suites also collects monthly member fee from each Member pursuant to the Member Hosting Agreement.  OWL Suites also pays Host Locations a fee for hosting Members pursuant to a separate agreement between OWL Suites and each Host Location.

OWLS retains a small portion of the monthly member fee as compensation.

Who chooses which attorneys I will host?

You decide.

Host Locations are in control of the types of attorneys OWLS will forward to them for consideration (e.g., business attorneys only, no criminal defense, etc.).

Once an eligible attorney tours your space, you will decide in each case whether or not to host them (And what the hosting terms will be).

Host Locations have absolute authority to decide whether or not to host a Member (but once they agree to host, the Host Location must honor their agreement).

What is the Term of each Member hosting agreement?

You decide.

The term of each member hosting agreement is set by the Host Location and the Member.

It typically ranges from 6-months to a year, with automatic month-to-month renewals thereafter.

How much can I charge?

You decide.

Host Locations determine what to charge for use of space, resources, and equipment.  If you need some help setting the price, try our handy estimator:  How Much Should I Charge

 

What services, equipment and amenities do I have to offer

You decide.

Host Locations are free to determine what services, amenities and equipment they make available to Members – and the hosting services cost should reflect what you offer .  However, you must provide the services, amenities and equipment as agreed.

Can I put rules/restrictions on the use of my space and equipment?

You control your space, and you decide how it will be used.

Host Locations are in control of how and when their space is used, as well as the rules for use of any equipment, staff or other resources they make available to Members (collectively, the “Rules”).

The Rules are dictated by the Member Hosting Agreement executed by the Host Location and Member, as well as the general OWLS Community Rules, plus the Host Location’s own rules.  Host Locations can only enforce rules they provide to Members at the time the Member joins them, or if the Member agrees to the rules later.

I don't have an office available. Can I still be a Host Location?

Yes.  You can host Virtual Members. 

Even if you don’t have an office space available, you can host “Virtual” members by offering them access to your conference rooms, internet, etc – and letting them receive mail at your address.  You decide which services and amenities you offer.

If someone is interested in using my space, how do I begin hosting them?

When a prospect views your space on the owlsuites.com site and submits an inquiry, OWL Suites will pre-screen them against your requirements, and (if eligible) will coordinate with you and the prospect on scheduling a tour.

Assuming you agree to host the member, you simply complete the Hosting Terms Input form (or Contact OWL Suites) and OWL Suites will prepare a Member Hosting Agreement.

Once the Member Hosting Agreement is signed and the Member pays the Start-Up fee, OWL Suites set up the Member billing account and will coordinate with you and the Member for their move-in.

Is the Member affiliating with my firm?

No.

The Host Location is merely providing OWLS Members with access to space and agreed services/amenities.  No other relationship or affiliation is created between Members and the Host Location

Members and Host Locations should be mindful of their professional obligations in how they represent their relationship (or lack thereof)to the public.

Can I list my space with other sites/resources?

Of course.  Being a Host Location is not an exclusive relationship.

OWLS makes money by charging Members a service fee when they are hosted by a Host Location.  Thus, if you host a Member, OWLS earns revenue from the Member related to the hosting services provided by you (And will pay you a Hosting Fee).

But you are welcome to post or otherwise advertise your space outside of OWL Suites.  If you fill your available space with someone other than a prospect or Member brought to you by OWL Suites, you owe nothing to OWL Suites.  In such a situation, you may request that OWL Suites administer that arrangement (which OWL Suites may or may not agree to do), but that is not required.  You are only required to comply with your Hosting Agreement obligations for prospects and Members brought to you via OWLS.

Moreover, Host Locations can quit OWLS at anytime – unless they are in the middle of a Member Hosting Agreement.

How & when do I get paid?

OWL Suites collects monthly Member Fees from all Members on the 1st of each month.  A couple of weeks later, OWLS will electronically transfer to you the agreed percentage of all Member fees received by OWLS from Members hosted by you.  OWLS will also split and transfer 1/2 of all Move-Out and Start-Up fees within to Host Locations.

Can I charge for extra services like the use of my admin/paralegal, or for postage?

Yes.  Services such as use of Host Location staff and variable expenses such as parking validations and postage are “Ancillary Fees” and are paid directly to Host Locations by Members.  Members and Host Locations agree to these costs and services completely outside of the OWLS system.

What if the Member I am hosting joins my law firm?

Hosting a Member does not create an affiliation between the Host Location firm and the attorney Member.  That said, from time to time, the Host Location and Member may enjoyed working together, and decide that the Member should join the Host Location firm as a partner, employee, Of Counsel, or some other capacity.  This is fine.  However, if, as the result of the fire, the Member will discontinue their Membership with OWL Suites, the Host Location will owe OWL Suites a Placement Fee.

What happens if I "poach" a Member?

If a Host Location enters into a direct sublease or other agreement with a Member (or prospect brought to the Host Location by OWL Suites), OWL Suites will be entitled to charge a marketing fee (referred to as a Poaching Fee) as per the Host Location Agreement.  OWL Suites will not be involved in any way with such a relationship, and will not provide any admin or bookkeeping services.

What about tax?

OWL Suites is a Texas-based company that provides online marketing and management services, which are not subject to sales tax in Texas.

OWL Suites is not liable for any local or state taxes which may be owed to any taxing authority by Host Locations or Members are the result of the hosting of Members.

Check with your legal and tax advisors.  No taxes will be take out of payments to Host Locations by OWL Suites, which will be treated as independent contractor payments (i.e., Host Locations will receive  1099 each tax year, where appropriate).

NOTE:  This is not legal advice.  Host Locations should review their leases and all OWLS-related agreements with their own legal counsel and tax professionals to ensure they comply with all laws.