Now Hiring: Front Desk Coordinator

A Front Desk Coordinator is needed for our dynamic co-working office space for lawyers. The ideal candidate will have a passion for providing exceptional customer service, as well as experience in an administrative capacity. They will also provide admin and marketing assistance to members and to boutique law firm, as needed.

About the Office

Our co-working space and law firm culture is best described as “a great place for great people to work.” We are results-oriented, and obsessed with client service, professional excellence, and maintaining a positive work environment. The right person for this position will be expected to play a key role in preserving this culture and advancing the company’s vision.

About You

• Minimum 1-3 years reception and/or professional services experience preferred

• Strong interpersonal skills and customer service focus

• Professional and polite demeanor

• Punctuality and able to handle office closing and opening duties independently

• Team player who communicates clearly in a close team environment

• Flexibility to adapt to innovation and change; continuous improvement

• Organized and capable of handling small projects in an efficient manner

• Personal responsibility for each assigned task and follow through to completion by the assigned deadline

• Positive attitude and genuine passion for the job and the company’s success

• Highly dependable

• Must enjoy performing responsibilities within a front office area

Key Responsibilities

• Reception duties including answering all incoming and outgoing phone calls and faxes

• Opening and closing duties by assigned office hours each day (Monday through Friday, 8:30 am-5:30 pm)

• Greet clients with an immediate and sincere welcome

• Maintain conference room reservations and organization

• Coordinate with sub-tenants and address requests on a daily basis

• Manage café and food and beverage needs

• Retrieve and distribute mail daily, as well as FedEx runs and delivery acceptance

• Manage and order office supplies

• Track and report café and office supply budgets

• Assist with ad hoc administrative duties and projects as needed by staff, including CRM and database entries/updates

• Provide professional and high-end service to all clients

• Assist with events and marketing campaigns, as needed

• Compile weekly and monthly reports for Leadership team

• Conduct tours and manage leads for the coworking office space

If you are looking to develop and utilize a new set of skills at an innovative workplace, then please apply to this job. You will be a vital member of a strong team of professionals who genuinely enjoy their work and are enthusiastic about the office, the coworking office space, and its people.

Technical Requirements

• Associate or bachelor’s degree required

• Experience with answering multi-line telephones preferred

• Strong computer skills including proficiency in Word, Excel, and PowerPoint

• Experience with Apple/Mac is helpful

• Familiarity with CRM database programs, or a willingness and ability to learn new software

• Must be able to pass a criminal and credit background check and drug screen

Compensation and Benefits

Company offers free parking, professional atmosphere, and competitive salary and benefits.

Job Type: Full-time; In-office work (not remote); Dallas, TX

Experience

• Customer Service: 2 years (Preferred)

• Administrative Support: 1 year (Preferred)

Education

• Associate or bachelor’s degree required

Location

• Dallas, TX 75206 (in-office; not a remote role)

Language

• English (Required)

If you are interested in learning more, please contact laura@engagelawspace.com with a cover letter and resume.

Engage Workspace for Lawyers is an office space for lawyers built by lawyers. Unlike other coworking spaces, Engage charges a flat monthly rate for access to a full suite of resources and limits membership to a community of lawyers. If you are looking for law office space where you can focus on your practice and be surrounded by great colleagues, please contact us or book a tour.

© Elysium Consulting LLC dba Engage Workspace for Lawyers.  2018-2024.  Represented by intellectual property law firm, Klemchuk PLLC. 

Similar Posts: